Institutional Governance Tool
AI Project Approval Assessment
Evaluate whether an AI use case is appropriate, and what oversight it requires. Select a pathway to begin.
Pathway 01
Quick Triage
A 4-question decision tree for low-impact tools and initial scoping.
Begin Triage→Pathway 02
Full Assessment
The full 8-area risk matrix, safeguards checklist, and approval recommendation.
Launch Matrix→What the matrix scores
8 areas · 1–3 each01
Data Sensitivity
Nature of the data the AI will process or be trained on.
02
Human Impact
Effect on individuals, students, staff, or constituents.
03
Decision Authority
Degree to which the AI itself decides.
04
Public Visibility
How visible the AI-assisted output is.
05
Accuracy Requirement
Consequence of factual or computational error.
06
Legal / Compliance Risk
Exposure to law, regulation, or policy.
07
Brand / Reputation Risk
Reputational consequence if the project is criticized.
08
Bias / Fairness Risk
Potential for uneven outcomes across groups.
Decision thresholds
Score 8–11
GREEN
Allowed with basic guidance
Score 12–16
YELLOW
Requires supervisor review
Score 17–20
ORANGE
Formal governance review required
Score 21–24
RED
Executive / legal approval required
Score 25+
PROHIBITED
Prohibited or requires redesign